Coaching practices for Make Time with My Team

Describe almost anything you are working through and IX Coach finds the practices whose real-world fit is closest. For Make Time with My Team, these are the strongest matches in the current practice library.

Does this sound like the set of challenges you might be facing?

• The long-term work my team needs
• I know what the one important thing is, but I keep leaving it for "later when I have time," and later never comes
• Guarding my focus time makes me feel guilty and a little unreachable, like I’m leaving people stranded
• I know what my priorities are, but they live on a list while my calendar fills up with everyone else’s meetings
• People drop new "can you reprioritize this" requests on my team all week long and whoever asks loudest or latest wins

Practices that may help

1. Protect important-not-urgent work as a team commitment
   Schedule Q2 work on a shared calendar so urgent tasks can’t claim it by default.
   The Eisenhower Matrix for Teams
2. Make time before the day fills
   Block time for the Highlight first, so it isn’t left to leftover scraps of the day.
   Make Time, Made Practical
3. Offer office hours to concentrate collaboration
   Designate one or two open windows per day when collaborators can reach you freely, then protect everything else.
   Maker vs Manager Schedule
4. Make Time, Made Practical
   Jake Knapp and John Zeratsky’s system runs on a simple daily loop — Highlight, Laser, Energy, Reflect — designed to defend one meaningful priority a day against the pull of "Busy Bandwagon" culture and "Infinity Pool" apps. The components rest on solid ideas about attention, friction, and energy, though the framework is a designer’s synthesis rather than a tested protocol.
5. Schedule rocks in your calendar before anything else
   Block time for your rocks in the first planning step — before reactive commitments fill the day.
   The Pickle Jar Theory of Time Management
6. Run a single weekly priority-setting meeting
   Replace ad-hoc priority requests with one weekly meeting where the whole team re-sorts together.
   The Eisenhower Matrix for Teams
7. Values-based scheduling
   Block time for purpose-aligned activities before reactive obligations fill the calendar.
   Purpose Anchors: Keeping Meaning Accessible Day to Day
8. Communicate your schedule mode to collaborators
   Tell your team when you are in maker mode and what that means for response times.
   Maker vs Manager Schedule
9. Run a regular team elimination review
   Periodically review what the team is doing that no longer serves any current goal.
   The Eisenhower Matrix for Teams
10. Batch all meetings onto meeting days
    Route all collaboration, calls, and meetings into dedicated days so they don’t fragment the rest.
    Theme Days, Made Practical

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